The VLA (Victoria Legal Aid) selected the ActiveDocs Opus document automation and compliance solution for generation of legal documents. The VLA completed a 3 month in-depth Proof of Concept (POC) which enabled them to automate over 200 document templates, and to determine the practical use of the solution within VLA’s environment and infrastructure.
Hans Wolf, VLA’s Chief Information Officer, said: “A key requirement was that our lawyers could access the templates on our tablets and generate documents both internally and out of the office.”
The VLA project team were provided ActiveDocs Designer training by i2 Management, ActiveDocs partner in Melbourne, together with initial consulting and design advice.
VLA has now created 300 templates, which are integrated with the VLA’s Grants system, and is on track to achieve their aim of 900 templates by the end of November. The ease of template design in ActiveDocs Opus means that more than four documents can be automated, connected to different data sources, and tested every working day. The project objective is to extend the VLA precedent access solution to their 300 lawyers in early 2015. The ActiveDocs web interface was a key consideration, as VLA’s lawyers are often at court, at offsite conferences; and the ability to generate case documents from anywhere using the ActiveDocs interface will significantly improve service to VLA’s clients.
Skip Dostine, ActiveDocs VP for Business Development, Australia and Asia-Pacific, said: “The VLA is the latest example of how efficiency and customer service in public legal space can be improved through smart use of technology. ActiveDocs Opus enables VLA’s mobile workforce to quickly create and review documents regardless of their current location. They can access ActiveDocs Opus on their desktop computers in the office, when working offsite or travelling they can use mobile devices, tablets or mobile phones.”
Victoria Legal Aid (VLA) is an independent statutory authority in the state of Victoria in Australia. The VLA focuses on protecting the rights of Victorians. It has over 300 lawyers in 15 offices who provide legal advice and represent those who need it the most. In the year 2012 – 2013, the VLA served over 86 thousand clients. For more information please visit www.legalaid.vic.gov.au.
i2 Management has been focused on providing IT services and products to the legal services market since 1990. i2 Management provides serves a diversified range of businesses including accounting, finance, superannuation, corporate and government organisations. The company is committed to delivering quality outcomes to enable clients to focus on their business. For more information please visit www.i2m.com.au.
ActiveDocs develops Template management and document automation software that reduces the time and expense of creating documents, while mitigating the potential risk caused by inaccurate information. The company's solutions lower the possibility of complaints, legal issues and financial losses caused by manual document creation and help companies personalize standard, repeatable information. ActiveDocs has been in business since 1992, and specializes in state-of-the-art document automation and compliance for large enterprises. ActiveDocs' customer base covers over 160 of the Global Fortune 500, including the world's largest company – Royal Dutch Shell, BP, Bayer Healthcare Pharmaceuticals, ABB and many other global giants.
ActiveDocs Opus™ is a world-leading Document Automation Solution built on Microsoft® Office and Microsoft® Windows Server technology, and supports industry standard integration with data sources and document storage and handling applications. Templates are designed in Microsoft® Word and built from reusable components. ActiveDocs Opus has built-in management and deployment tools to allow Templates to be used for User-Driven (interactive) and Program-Driven (automated) document creation.
