The new Texas Juvenile Justice Department’s platform went live on July 28th 2014 in Denton County, Texas, with an implementation that included the ActiveDocs Opus suite. The solution enforces compliance of court documents through the use of automated templates and integration with the state-wide juvenile justice database TechShare.Juvenile and the Juvenile Case Management Software (JCMS) platform.
“Our Department along with our Juvenile Board benefits from and understands the importance of accurate documentation and timely data reporting for the safety of the youth and the management of juvenile probation services throughout the state,” said Ken Metcalf, director of Denton County Juvenile Probation, in an article about the implementation.
Todd Buckley, ActiveDocs VP Client Services, North America, noted:
“The ActiveDocs Kansas-based services delivery team did an outstanding job working with the TechShare and Denton County teams to implement the 20 complex templates required to go live on July 28th. It’s a testimonial to the capabilities of the team and the product that we were able to deliver and test the solution in just over a week. The complexity and sensitivity of the processes and data in the Juvenile Justice System in Texas is immense, and the team worked closely with Denton County Juvenile justice staff to ensure all requirements were met. We implemented the process rules into ActiveDocs Opus Templates, integrated them with JCMS and TechShare.Juvenile, and created a seamless, simple document generation experience for the users. With ActiveDocs Opus, Denton County can now ensure that every document is created with accurate data, and that the defined decision-making criteria are always applied.”
Thousands of juvenile justice documents in Denton County no longer need to be created manually. Court orders, jury communications, warrants and many other documents that used to be labor-intensive to produce and potentially error-prone, are now created with just a few keystrokes. Thanks to the connection with the JCMS system and the TechShare.Juvenile database, the user can select the case ID (PID) and the type of document they want to produce; the ActiveDocs Opus system then uses the business logic defined in Denton County’s Templates to produce a document that complies with applicable procedures, policies, and state and federal laws.
The data processed by ActiveDocs Opus can include disposition information, fees and costs, offense information, adjudications, community service information and many others that can be accessed via the ActiveDocs Opus’ Data View functionality from TechShare.Juvenile and other data sources.
In the next stage of the project, the solution is planned to encompass an additional one hundred of Denton County’s templates.
The Denton County Juvenile Probation Department provides services to at-risk youth in one of Texas’ largest counties, which encompasses 0.7 million people spread over 878 square miles, and the major metropolitan center of Denton, and parts of Dallas, Fort Worth, and Arlington. For more information please visit www.dentoncounty.com.
ActiveDocs develops Template management and document automation software that reduces the time and expense of creating documents, while mitigating the potential risk caused by inaccurate information. The company's solutions lower the possibility of complaints, legal issues and financial losses caused by manual document creation and help companies personalize standard, repeatable information. ActiveDocs has been in business since 1992, and specializes in state-of-the-art document automation and compliance for large enterprises. ActiveDocs' customer base covers over 160 of the Global Fortune 500, including the world's largest company – Royal Dutch Shell, BP, Bayer Healthcare Pharmaceuticals, ABB and many other global giants.
ActiveDocs Opus™ is a world-leading Document Automation Solution built on Microsoft® Office and Microsoft® Windows Server technology, and supports industry standard integration with data sources and document storage and handling applications. Templates are designed in Microsoft® Word and built from reusable components. ActiveDocs Opus has built-in management and deployment tools to allow Templates to be used for User-Driven (interactive) and Program-Driven (automated) document creation.