Australia's Northern Territory Government is implementing ActiveDocs for generation of thousands of Quote and Tender requisition request and response documents annually, enabling it to meet stringent public sector obligations regarding transparency and compliance in purchasing via its Tender Documents Online initiative.
Skip Dostine, SVP Australia & Asia-Pacific Operations, said:
“The implementation of ActiveDocs for generation of these complex document sets allows the Territory government to empower all of its employees to participate in the requisition process while enabling an efficient and effective review and approval process.”
NTG's requisition documents are required for most purchasing decisions in this extensive public service organisation, to allow requests for Quotes or Tenders to be made available to external responders for everything from cleaning to highway construction. The purchasing process can be complex and is driven by operational rules determined by both the Territory itself and by Australia's Federal Government. The TDO implementation uses ActiveDocs sophisticated rules engine, data links, and dynamic in-browser document wizard to manage all of the complexity behind the scenes, ensuring that users are prompted only for the information required and that all required information is captured. Document types, content, and language are selected automatically based on criteria that can change at any time prior to completion of drafting. The implementation broadly allows its users a wide scope of permitted organisational areas for which to generate requests, then uses ActiveDocs Workflows to channel draft documents to specified reviewers and approvers in those business areas.
Templates and other dynamic and static content elements for the different document types are created and modified by NTG business users in the familiar environment of Microsoft Word, enabling rapid response to organisational and regulatory changes. Templates are designed to generate documents with or without information from existing purchasing systems, and to deliver approved documents to downstream applications including web services and HP® TRIM, using ActiveDocs' extensive out-of-the-box integration capabilities.
The Northern Territory Government, also referred to as the Government of the Northern Territory, is the democratic administrative authority of the Australian Northern Territory and was formed in 1978 with the granting of self-government to the Territory. Despite its large area — more than 1.3 million square kilometres / 520 thousand square miles making it the third largest Australian federal division — its population of 244,000 (2016) makes it the least populous of Australia's eight major states and territories, presenting a significant challenge for the funding and provision of public sector services. For more information please visit nt.gov.au.
ActiveDocs develops Template management and document automation software that reduces the time and expense of creating documents, while mitigating the potential risk caused by inaccurate information. The company's solutions lower the possibility of complaints, legal issues and financial losses caused by manual document creation and help companies personalize standard, repeatable information. ActiveDocs, in business since 1992, specializes in state-of-the-art document automation and compliance for large enterprises. ActiveDocs' customer base covers over 160 of the Global Fortune 500, including the world's largest company – Royal Dutch Shell – as well as BP, Bayer Healthcare Pharmaceuticals, ABB and many other global giants.
ActiveDocs Opus™ is a world-leading Document Automation Solution built on Microsoft® Office and Microsoft® Windows Server technology. It supports industry standard integration with data sources, document storage, and handling applications. Templates are designed in Microsoft® Word and built from reusable components. ActiveDocs Opus has built-in management and deployment tools, allowing Templates to be used for User-Driven (interactive) and Program-Driven (automated) document creation.