International Insurance Provider Generates SEC Rule 498 Compliant Documents with ActiveDocs

Kansas City July 3, 2017
Dark and fancy-looking bookshelf with a ladder

About the use case

A leading global insurer, provider of unit-linked life assurance and private placement insurance for high net worth individuals and institutions, has chosen ActiveDocs Opus to automate its document production process. Working closely with a team of ActiveDocs specialists, the business has quickly deployed a solution that compiles documents compliant with the strict Securities and Exchange Commission (SEC) regulations.

With every case tailored to the client, the business needs to include a description of the client-chosen mix of mutual and hedge funds to generate private placement memoranda or other instruments, including all relevant prospectuses. The resulting documents are often in excess of 400 pages.

Catherine Larsen, SVP Sales for North America, said: “I’m pleased to see how productively our client has worked with the ActiveDocs team, starting with an in-depth proof-of-concept project, followed by the rapid deployment of the end-to-end solution that produces Rule 498 compliant documents, and virtually eliminates the possibility of human error from the document assembly process.”

To generate a document, the user simply selects the document type, combining their client’s choice of funds, and, where required, populating the client details either from a database or by entry into an electronic form. The generated output document includes all relevant fund descriptions, information about fees, and a full set of prospectuses. It is compliant with SEC Rule 498, including continuous page numbering across the document body and the prospectuses, and an accurate dynamically generated table of contents.

The insurer’s ActiveDocs content library holds fund descriptions and disclosures for over 500 funds. These are accessible from a single location, simplifying regular adjustments as the insurer receives updates about the funds offered to their clients. The solution integrates fund prospectuses into the final document directly from external sources to ensure that the latest content is always included.


About the customer

Our client is a leading global provider of wealth management and life insurance services, exclusively focused on the unit-linked life assurance and private placement insurance marketplace. The company serves primarily the High Net Worth Individual Market, the Institutional Market, and the Bank-Owned/Corporate-Owned Insurance Market. Currently, more than 600 employees serve its customers in over 20 countries, with main offices in Philadelphia and Luxembourg.


About the solution


ActiveDocs develops Template management and document automation software that reduces the time and expense of creating documents, while mitigating the potential risk caused by inaccurate information. The company's solutions lower the possibility of complaints, legal issues and financial losses caused by manual document creation and help companies personalize standard, repeatable information. ActiveDocs has been in business since 1992, and specializes in state-of-the-art document automation and compliance for large enterprises. ActiveDocs' customer base covers over 160 of the Global Fortune 500, including the world's largest company – Royal Dutch Shell – as well as BP, Bayer Healthcare Pharmaceuticals, ABB and many other global giants.

ActiveDocs Opus

ActiveDocs Opus™ is a world-leading Document Automation Solution built on Microsoft® Office and Microsoft® Windows Server technology, and supports industry standard integration with data sources and document storage and handling applications. Templates are designed in Microsoft® Word and built from reusable components. ActiveDocs Opus has built-in management and deployment tools to allow Templates to be used for User-Driven (interactive) and Program-Driven (automated) document creation.

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